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Privacy

We are committed to protecting your privacy, and promise to respect your personal information and do all we can to keep it safe. We always aim to communicate with you respectfully, effectively and efficiently. Our forms give clear choices and we include information on how to change your communication preferences whenever we contact you. This helps us send you news of our work only if you have explicitly stated you are happy for us to do so in ways that are most convenient to you (email, SMS, phone, post). We aim to be clear about how we obtain your details and only process them in ways we believe you would reasonably expect. This includes not selling or sharing personal details with third parties for the purposes of their marketing.

If you don’t want to hear from us, please let us know by calling 01303 852819 or emailing supporter.relations@maf-uk.org

How do we collect information about you?

We collect information in the following ways:

When you give it to us DIRECTLY including:

When you give it to us INDIRECTLY

For example, your information may be shared with us by independent fundraising sites such as JustGiving or Virgin Money Giving when you give a gift. These organisations will only do so with your consent if you have indicated that you wish to support MAF. You should check their Privacy Policy when providing your information to understand fully how they will process your data.

When other organisations have permission to share or it is available PUBLICLY 

In addition to the details you give us, we may seek further information about you that is publicly available from external sources. We use this to gain a better understanding of our supporters to enable us to update you about our work and how you can get involved in the most appropriate ways.

The information we get from other organisations may depend on your privacy settings or the responses and permissions you give, so you should check them regularly.

This information comes from the following sources:

Social media 

Depending on your settings or the privacy policies for social media and messaging services like Facebook, WhatsApp or Twitter, we might have permission to access information from those sources. We will not add this information to your personal details.

Other information that is available publicly 

This may include information found in publicly available sources such as Companies House, LinkedIn, the Charity Commission, companies, grant-making trusts and Government websites, biographical directories and information that has been published in reputable media.

When we collect information as you use our website:

Like most websites, we use ‘cookies’ to help us make our site, and the way you use it, better. Cookies are small text files that sites transfer to your device (computer, phone or tablet) and make interacting with a website faster and easier – for example, by automatically filling in your name and address in text fields.

MAF UK may store information about you and your activity in cookies. If you want to delete any cookies that are already on your computer, please refer to the instructions for your file management software to locate the file or directory that stores cookies.

For more information about cookies, how we use them and your personal consent preferences, please click here.

What personal information we might collect from you

If you support us — for example, make a donation, sign up to receive news of our work, volunteer, take part in an event, or order our resources — we will usually collect:

How do we use this information?

The information we gather helps us to send you what you want when you want it, to fulfil orders for resources, and send you updates and information about our work.

It also helps us to shape our fundraising activities to ensure that our communication is relevant and timely, and provides you with a good experience of supporting MAF. Importantly, having accurate information that we can analyse enables us to tailor approaches and to be wise stewards of the resources entrusted to us, ensuring that the maximum amount possible goes to providing life-saving flights in developing countries.

We will use your personal information to:

We do not sell or share personal details to third parties for the purposes of their marketing.

 

Legal bases for processing your data:

Consent 

From January 2018, we will process any new supporters’ data based on the consent you have given us.

Legitimate interest for existing supporters

If you are an existing supporter, we will use your support for us over the previous three-year period as a legitimate interest reason to continue sending you the communications you receive from us. This includes if you have made a donation or updated us with new information to help us send you the right communications for your needs. If you have previously asked us not to contact you, we will continue to respect your wishes.

Legitimate interest for potential supporters

We may rely on legitimate interest:

We would use any information we gather to help us plan an appropriate approach, such as a meeting or an event invitation, where we could share further information about MAF and explore your interest and opportunities for support.

Opting out

You can change or stop what you receive from us by following the instructions at the bottom of any postal communication or email, or you can contact us by phone at any time.

Protecting your personal information

The security of your information is very important to us. We ensure that there are appropriate controls and procedures in place to protect your personal details. For example, information you submit on a physical form or when filling out online forms is encrypted and stored on a secure server. We also use encryption and secure servers when you make a donation via our website.

However, despite all the security and protection we put in place, the Internet cannot be guaranteed to be 100% secure. Therefore, you submit data at your own risk.

We undertake regular reviews of who has access to information we hold to ensure that your details are only accessible by appropriately trained and authorised staff.

Your information may occasionally be passed to service providers that perform functions on our behalf, such as sending postal mail and email or analysing data. These companies may only use your information to perform these functions and may not use it for any other purposes. We carry out comprehensive checks on these companies before we work with them and put a contract in place that sets out our expectations and requirements, especially regarding how they manage the personal data they have collected or to which they have access. They are required to destroy this information once the function for which it has been transferred has been carried out.

If required, we may need to disclose your details to the police, regulatory bodies or legal advisors.

Due to the nature of servers and cloud-based storage all over the world, this may mean that, during the processing of your data, it leaves the European Economic Area (EEA). Although they may not be subject to the same data protection laws as in the UK, we will take steps to make sure they provide an adequate level of protection in accordance with UK data protection law. By submitting your personal information, you are agreeing to this potential transfer, storing or processing at a location outside the EEA.

We will only ever share your data in other circumstances if we have your explicit, informed and unambiguous consent.

Privacy and the Recruitment Process

Mission Aviation Fellowship UK (MAF UK) processes data relating to the recruitment of staff for both the United Kingdom and overseas. For candidates who are on this journey, we will collect, process and store personal information which will directly or indirectly identify who you are. This means we are a data controller. We collect information relevant to support the recruitment process, answer any questions you may have, provide you with information, send you updates on our work, seek references, complete DBS and medical checks as appropriate, judge suitability for service with MAF and for monitoring purposes.

We are committed to protecting your privacy and promise to respect your personal information and do all we can to keep it safe.

Please read our full Recruitment Privacy Notice for more information.

 

Keeping your information up to date

When possible, we use publicly available sources to keep your records up to date and accurate. We also take appropriate measures to ensure that information is only kept for as long as is necessary and only for the purpose for which it was given. We will also only use it when regulations permit us to do so.

However, we would really appreciate it if you let us know if your contact or personal details change, as this gives us consent to use the updated information and continue to communicate with you.

How long we will keep your information for:

Right of access

You have the right to ask for a copy of the information we hold about you. If there are any discrepancies in the details we provide, please let us know and we will correct them.

If you want to access your information, send a description of the information you want to see and proof of your identity by post to Supporter Relations, Mission Aviation Fellowship UK, 1st Floor, Castle House, Castle Hill Avenue, Folkestone, Kent CT20 2TQ. We do not accept these requests by email, so we can ensure that we only provide personal information to the right person.

If you have any questions, please contact Supporter Relations on 01303 852819 or supporter.relations@maf-uk.org. For further information, see the Information Commissioner’s guidance at www.ico.org.uk

Changes to this notice

We may change this Privacy Notice from time to time. If we make any significant changes in the way we treat your personal information, we will make this clear on the Mission Aviation Fellowship UK website and/or by contacting you directly.

If you have any questions, comments or suggestions about this notice, please contact us at the address below:

Data Protection Officer
Mission Aviation Fellowship UK
1st Floor, Castle House
Castle Hill Avenue
Folkestone
KENT
CT20 2TQ
Tel: 01303 852819
dpo@maf-uk.org